How to cancel your scheduled interview in a polite way?
Moiz Ahmad 06 Aug 2018 11:35 AM
Gratefully you interview scheduled lined up. However, in some point something happens and you have to cancel you appointment. It could be a personal reason, you are not feeling well or you just don’t find it engaging.
Scheduling an interview would take a lot of efforts for the Hiring Manager or Recruiter, it could be difficult to ask him/her to cancel and reschedule your appointment as it could also lead you to a bad impression and also without giving offend Hiring Manager or Recruiter.
The ideal way to cancel or reschedule the interview is through E-Mail. Nevertheless, you have to do it in a proper way.
Here are some tips that can help you!
Cancelling the interview at the last minute causes a lot of inconvenience to the Hiring Manager or the Recruiter. Hence, it is crucial that you:
Inform the Hiring Manager or the Recruiter as soon as possible.
- It is very important to inform the Hiring Manager or the Recruiter at least 24 hours’ notice. It’s very unprofessional to wait until the last minute prior send a notice to Hiring Manager or the Recruiter that you will not be able to attend the scheduled interview.
Provide a logical reason; don’t invent random reason.
- “I forgot”, “I overslept”, “I’m no longer interested” or any other random and illogical reason to cancel or reschedule the interview. Tell your Hiring Manager or the Recruiter precisely what is wrong. That will lead you respect and keep the door open for future opportunity.
Do not just fail to show up and then avoid taking calls
- This is the best example of unprofessionalism. Not showing up to your scheduled interview and then avoiding Hiring Manager or the Recruiter’s calls. Honestly, this unethical way of cancellation of interview will disfigure your professional image in the eyes of your future Hiring Manager or the Recruiter forever.
Don’t drop a Text Message
- Sending just a text message is the most informal way of notification to your Hiring Manager or the Recruiter that you will not be able to attend a scheduled interview.
- Make sure that you will use a proper channel (E-Mail) to notify the Hiring Manager or the Recruiter that you are unable to show up on your interview and if it’s possible to reschedule your appointment and state your logical and valid reason.
Make a Call if required
- If necessary, make a call to your Hiring Manager or the Recruiter and tell them why you want to cancel and reschedule your interview. And inform them that you are really sorry for the inconvenience and deliver the same in your e-mail.
Be Respectful and well mannered
- One of the most important characteristic of “how to cancel your scheduled interview” is to be forbearing and well mannered. Always be grateful to the Hiring Manager or the Recruiter for the opportunity that was given in every conversation you have with them whether through phone or e-mail.