Rixan Martis
Thursday 27, Aug 2020

Executive Secretary  

Life Pharmacy

Dubai, - United Arab Emirates - Salary Not disclosed

3 Years Morning Shift Full-Time

Job Details

Category:
Administrative
Career Level:
Experienced (Non-Managerial)
Experience:
3 Years
Required Qualification:
Bachelors /Masters in Business Administration
Requires Traveling:
No
Salary:
Salary Not disclosed
Salary Type:
Per Month
Total Vacancies:
2
Skills
executive secretarysupportcompanyexecutiveschedulediligencefocusbusinessplanningconferencesphonecallsincomingcorrespondenceemailmaketravel arrangementsassistancesoftware

Description

Job brief

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Requirements
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field

Job Specification

Rixan Martis (Recutiter) is in search of talented and motivated individuals for the post of Executive Secretary in the field of Administrative in one of their office located in Dubai - United Arab Emirates. The ideal candidate should have bachelors /masters in business administration qualification and atleast 3 years of experience. The position require executive secretary, support, company, executive, schedule, diligence, focus, business, planning, conferences, phone, calls, incoming, correspondence, email, make, travel arrangements, assistance, software mandatory skills. This is a Full-Time morning shift job.


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