Executive Secretary 

Job Details

Category:

Administrative

Career Level:

Executive (SVP, VP, Department Head)

Experience:

3 Years

Required Qualification:

Diploma

Requires Traveling:

No

Salary:

Salary Not disclosed

Salary Type:

Per Month

Total Vacancies:

1

Skills

proficient in ms office“proficient in back-office” softwareknowledge of office managementtechnical vocabularyreporting techniquesbasic accounting procedurestime-managementmultitasking skills.researchpresentation

Description

Responsibilities:

• Maintain the executive's agenda & assist in planning appointments, board meetings, conferences, etc.
• Attend meetings and keep minutes.
• Receive and screen phone calls, & redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).
• Make travel arrangements for executives.
• Handle confidential documents & ensure its security.
• Prepare invoices or financial statements, & assist with bookkeeping.
• Monitor office supplies & negotiate terms with suppliers to ensure the most cost-effective orders.
• Maintain electronic and paper records, ensuring information is organized & easily accessible.
• Conduct research & prepare presentations or reports as assigned
• We are searching for an experienced executive secretary to assist our new branch office in Dubai. You will be responsible for organizing & maintaining the executive's schedule, as well as assisting them by performing a variety of administrative tasks.
• Please keep in mind that if you do not meet the requirements listed below or are not located in the UAE, don't apply; it will save you and us time!
• Must be a quick professional with excellent time-management & multitasking skills.
• Ensure timely and efficient completion of all administrative duties to improve overall business efficiency.
• We will discuss the salary during the interview.