Personal Secretary 

Job Details

Category:

Other

Career Level:

Entry Level

Experience:

Fresh Graduate

Required Qualification:

ANY

Requires Traveling:

Yes

Salary:

Salary Not disclosed

Salary Type:

Per Month

Total Vacancies:

2

Skills

personal assistantownersupportexecutive leadershiporganizationhandlingcommunicationworkflowdynamicenvironmentlevelprowesspersonalprofessionalleadershipmakeimpacttravel arrangementscallsexecutive assistantmanagement skillswritten communicationsoftwareavailability

Description

As a Personal Assistant to the Owner,

• you will be a key support to the executive leadership of our organization. You will juggle a variety of tasks, including managing appointments, coordinating meetings, and handling communication, all while ensuring a seamless workflow in the dynamic and fast-paced environment. The role demands a high level of discretion, organizational prowess, and the ability to anticipate the needs of the owner efficiently. Your proactive nature, ability to multitask, and problem-solving skills will be crucial in supporting the owner in personal and professional capacities. This position promises a unique opportunity to work closely with leadership and make a substantial impact on both the owner’s and organization’s success. Join us if you are an organized, resourceful, and reliable professional committed to excellence.
  
  
  
  
  Responsibilities
  • Manage and organize the owner’s calendar, appointments, and meetings meticulously.
  • Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.
  • Draft, proofread, and handle correspondence on behalf of the owner efficiently.
  • Conduct research and compile reports or presentations when necessary for the owner.
  • Handle confidential information with discretion and ensure data security protocols are followed.
  • Liaise with internal departments and external stakeholders on behalf of the owner accurately.
  • Assist in personal matters for the owner, including managing household and family appointments.
  • Organize and maintain filing systems both physically and electronically for easy access.
  • Run errands and provide on-the-ground support during events or meetings outside the office.
  • Anticipate the needs of the owner and prepare accordingly to avoid any disruptions.
  • Facilitate communication by screening phone calls, emails, and messages effectively.
  • Support the owner in strategic planning and follow up on tasks to completion.
  
  
  Requirements
  • Proven experience as a Personal Assistant, Executive Assistant, or similar role required.
  • Outstanding organizational and time management skills with impeccable attention to detail.
  • Strong verbal and written communication skills to interact with various stakeholders.
  • Discretion and confidentiality in handling sensitive information and documents.
  • Capability to multitask and prioritize effectively in a fast-paced environment.
  • Proficiency in using office software, such as MS Office Suite, and scheduling tools.
  • Flexible availability to accommodate varying schedules, including occasional evenings.