Executive Secretary  

Job Details

Category:

Advertising

Career Level:

Experienced (Non-Managerial)

Experience:

3 Years

Required Qualification:

Bachelor

Requires Traveling:

No

Salary:

5000 - 7000 AED

Salary Type:

Per Month

Total Vacancies:

1

Skills

executive assistantsecretarysupportactivitiestime managementclientconferencesexhibitionsincomingcallsinternaltravel arrangementsdatabusinessemailpersonalmedicaltelephoneelectricityclubmembershipsocial mediasales supportsiterequirementswork orderprocessingartworkcoordinationapprovalsproductionmaintenanceinvoicingoperationspapersalesexecutiveexpert

Description

Executive Assistant Secretary

• Maintain Managing Directors’ calendar of activities, time management, reminders, client and department meetings, conferences and exhibitions, takes dictation and prioritize matters and handle accordingly,
• Screen incoming calls external & internal, assist guests & clients, travel arrangements prepare itineraries and ensure confidentiality of the data at all levels.
• Manage Managing Directors’ business email and WhatsApp account and to respond effectively on his behalf.
• Manage Managing Directors’ personal (medical bills, vehicles, family visas, telephone bills, electricity bills, club membership, etc.)
• Actively manage social media pages

• Handles client inquiries, prepare quotations/proposals with site presentations as per client requirements and the Managing Directors’ instructions.
• Follow up confirmations, LPOs, Work Order Processing, Artwork coordination, Municipality Approvals, coordinate production and Maintenance.
• Prepare Invoicing and follow up collection.

• Handle Managing Directors’ office, company stamps and act as custodian of the office.
• Maintain electronic and paper records ensuring data is organized and easily accessible and act as custodian of files.
• Work closely with key departments such as Finance, HR, IT, Production, Stores, Prints, Maintenance, Sales and Legal Department for daily, weekly and monthly meetings.
• Anticipate and execute any other duties, including functional responsibilities and special projects assigned.