Fariha Ashraf
Monday 06, Dec 2021

Executive Secretary  

FutureTense HR Solutions

Dubai, - United Arab Emirates - 5k to 7k (AED) - Per Month

3 Years Morning Shift Full-Time

Job Details

Category:
Advertising
Career Level:
Experienced (Non-Managerial)
Experience:
3 Years
Required Qualification:
Bachelor
Requires Traveling:
No
Salary:
5000 - 7000 AED
Salary Type:
Per Month
Total Vacancies:
1
Skills
executive assistantsecretarysupportactivitiestime managementclientconferencesexhibitionsincomingcallsinternaltravel arrangementsdatabusinessemailpersonalmedicaltelephoneelectricityclubmembershipsocial mediasales supportsiterequirementswork orderprocessingartworkcoordinationapprovalsproductionmaintenanceinvoicingoperationspapersalesexecutiveexpert

Description

Executive Assistant Secretary

Secretarial Support
  • Maintain Managing Directors’ calendar of activities, time management, reminders, client and department meetings, conferences and exhibitions, takes dictation and prioritize matters and handle accordingly,
  • Screen incoming calls external & internal, assist guests & clients, travel arrangements prepare itineraries and ensure confidentiality of the data at all levels.
  • Manage Managing Directors’ business email and WhatsApp account and to respond effectively on his behalf.
  • Manage Managing Directors’ personal (medical bills, vehicles, family visas, telephone bills, electricity bills, club membership, etc.)
  • Actively manage social media pages
Sales Support
  • Handles client inquiries, prepare quotations/proposals with site presentations as per client requirements and the Managing Directors’ instructions.
  • Follow up confirmations, LPOs, Work Order Processing, Artwork coordination, Municipality Approvals, coordinate production and Maintenance.
  • Prepare Invoicing and follow up collection.
Admin and Operations
  • Handle Managing Directors’ office, company stamps and act as custodian of the office.
  • Maintain electronic and paper records ensuring data is organized and easily accessible and act as custodian of files.
  • Work closely with key departments such as Finance, HR, IT, Production, Stores, Prints, Maintenance, Sales and Legal Department for daily, weekly and monthly meetings.
  • Anticipate and execute any other duties, including functional responsibilities and special projects assigned.
Experience and Qualification
An experienced individual.
1. Graduation 2. Executive Sec Diploma 3. Optional – MBA or Mechanical Engineering Other Skills
1. Excellent written and verbal communication skills
2. MS Office (expert level)
3. Analytical and Problem Solving Skills (expert level)
4. Negotiation Skills (expert level)
5. Planning, Organization, Leading, and Control must be core of the profile.

Minimum 5 to 10 years of experience with a successful track record in assisting CEO / SR. MANAGERS in a large business unit in role within Outdoor /Signage/LED Digital Screen, Traffic Signs, Interior Fit-out, Large format Digital Prints/Metal Works Casting, Social Media, Healthcare and Safety Products background only.

Job Specification

Fariha Ashraf (Recutiter) is in search of talented and motivated individuals for the post of Executive Secretary in the field of Advertising in one of their office located in Dubai - United Arab Emirates. The ideal candidate should have bachelor qualification and atleast 3 years of experience. The position require executive assistant, secretary, support, activities, time management, client, conferences, exhibitions, incoming, calls, internal, travel arrangements, data, business, email, personal, medical, telephone, electricity, club, membership, social media, sales support, site, requirements, work order, processing, artwork, coordination, approvals, production, maintenance, invoicing, operations, paper, sales, executive, expert mandatory skills. This is a Full-Time morning shift job.Salary vary between 5k to 7k (AED) per month depending upon skills and years of experience candidate got.


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