Sunday 26, Mar 2023

Personal Assistant / EXECUTIVE SECRETARY

Emirates Events

Dubai, - United Arab Emirates - 2k to 3k (AED) - Per Month

1 Year Morning Shift Full-Time

Expired

Job Details

Category:: Administrative
Career Level:: Experienced (Non-Managerial)
Experience:: 1 Year
Required Qualification:: Bachelors Degree
Requires Traveling:: No
Salary:: 2500 - 3000 AED
Salary Type:: Per Month
Total Vacancies:: 1
Skills: levelsupportchiefexecutiveprovidingserviceplanningdealingcorrespondencephonecallsdiaryinternaltravelaccommodationfillingdatastoragepersonal assistantdraftingsenior management

Description

Overall Job Purpose

To provide high level confidential support to the Chief Executive by providing a full

secretarial and administrative service. Ensuring that effective planning and administrative

systems are in place and maintained efficiently and effectively.

Key responsibilities

 To act as a first point of contact dealing with correspondence and phone calls

 To proactively manage and coordinate the diary of the Chief Executive by prioritising

and arranging internal and external meetings, ensuring appropriate briefing papers are

prepared and provided.

 Plan and organise travel and accommodation when required

 Maintain effective filling and data storage including emails and retrieval systems

ensuring the needs of the Chief executive are met.

 To provide full personal assistant support by dealing with all correspondence and calls,

drafting routine letters to a high standard, minute meetings, taking messages and

other administrative tasks as required to support the Chief Executive.

 To provide support for Board of Director meetings by ensuring meetings are properly

arranged and serviced. This will include drafting agendas, collating papers and

reports, taking minutes and following up action points.

 Supporting the Chief Executive to keep the Board of Director informed about the work

of the organisation and their appropriate training and induction.

 To service meetings of the Senior Management Team by drafting and collating papers

and reports, preparing manageable agendas, taking minutes and following up on

actions points.

 To act as the Scottish Refugee Councils Complaints Officer in accordance with the

Complaints Policy and Procedures and develop systems to monitor and record

processes.

 To plan and manage key organisational events such as; AGM, Staff and Volunteer

conference, Strategy days, Staff briefings and others as required.

Other Duties

 Develop skills and undertake responsibilities as appropriate which will fulfil the

purpose of the role and support the success of the organisation.

 Ensure that work is carried out in accordance with Scottish Refugee Council’s values,

equality aims, policies and procedures.

 Participate and contribute to organisational/team meetings as required.

 Provide reports for senior management as required.

 Undertake any other appropriate duties as required to support the Chief Executive to

enable them to fulfil their role.

 Carry out all the duties with complete discretion and a high regard for confidentiality.

 Any other duties relevant to the needs of the organisation and as directed.

Job Specification

Kristel Buraga (Recruiter) is in search of talented and motivated individuals for the post of Personal Assistant / EXECUTIVE SECRETARY in the field of Administrative in one of their office located in Dubai - United Arab Emirates. The ideal candidate should have bachelors degree qualification and atleast 1 year of experience. The position require level, support, chief, executive, providing, service, planning, dealing, correspondence, phone, calls, diary, internal, travel, accommodation, filling, data, storage, personal assistant, drafting, senior management mandatory skills. This is a Full-Time morning shift job.Salary vary between 2k to 3k (AED) per month depending upon skills and years of experience candidate got.

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Personal Assistant / EXECUTIVE SECRETARY

Emirates Events

Job Details

Description

Job Specification

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