OnePoint HR & Management Consultancy
Wednesday 03, Jul 2019

Executive Secretary 

OnePoint HR & Management Consultancy

Sharjah, - United Arab Emirates - Salary Not disclosed

Student Morning Shift Full-Time

Job Details

Category:
Administrative
Career Level:
Experienced (Non-Managerial)
Experience:
Student
Required Qualification:
Graduate in any degree with Signage Industry background
Requires Traveling:
No
Salary:
Salary Not disclosed
Salary Type:
Per Month
Total Vacancies:
1
Skills
clientmediaindustryofficehigh degree of tactdiplomacy and discretioncomputer skillscorefunctionalmakequotationpowerpointpresentationconfirmationeffective organizing skillsinternalcoordinationapprovalsartworkproductioninstallationmaintenancesalesgeneralmanage deadlineexcellent leadership skillsoperationsincomingcallsstampingactivitiestimemanagementstrong written and verbal communication skillsability to plan and prioritize tasks

Description

Our client a leading Outdoor Media and signage industry is looking for a executive secretary for Managing Director for their office in Sharjah.

Core Functional Responsibilities 

Handles client’s queries and make the quotation as per the Managing Director’s advice.

Prepare site’s PowerPoint presentation related to the quotation.

Follow-ups confirmation

Internal coordination for the Municipality approvals related to the client’s artwork

Perform operational tasks such as artwork coordination with clients and internal department, production and installation process.

Raising invoices and ensure that it was being delivered to respective clients

Follow ups

Closely work with other key departments such as Finance, Human Resource, Information Technology, Production Department, Prints Department, Maintenance Department, and Sales Department. 

Any other task assigned by MD. 

General Operations and Admin Tasks

Screen incoming calls from external or internal parties intended for the Managing Director. Assist incoming guests and clients of the Managing Director

Perform administrative duties such as faxing, stamping and filling.

Prepare, assemble, receive and distribute various departmental reports

Maintains the Managing Director’s calendar of activities and time management

Job Specification

OnePoint HR & Management Consultancy is in search of talented and motivated individuals for the post of Executive Secretary in the field of Administrative in one of their office located in Sharjah - United Arab Emirates. The ideal candidate should have graduate in any degree with signage industry background qualification and atleast student of experience. The position require client, media, industry, office, high degree of tact, diplomacy and discretion, computer skills, core, functional, make, quotation, powerpoint, presentation, confirmation, effective organizing skills, internal, coordination, approvals, artwork, production, installation, maintenance, sales, general, manage deadline, excellent leadership skills, operations, incoming, calls, stamping, activities, time, management, strong written and verbal communication skills, ability to plan and prioritize tasks mandatory skills. This is a Full-Time morning shift job.


About OnePoint HR & Management Consultancy

OnePoint is a Human Resource & Management consultancy firm with a core competence and business focus on providing services to companies for their human resource needs. Our exceptional expertise and experience in Recruitment & HR operations enable us to ensure our clients' success in both corporate and social arenas in an increasingly competitive world.


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