Omniyat Group
Saturday 15, Jun 2024

Executive Secretary  

OmniyatGroup Facilities Management

Abu Dhabi, - United Arab Emirates - Salary Not disclosed

6 Years Morning Shift Full-Time

Job Details

Category:
Administrative
Career Level:
Experienced (Non-Managerial)
Experience:
6 Years
Required Qualification:
CERTIFICATE IN BUSINESS ADMINISTRATION
Requires Traveling:
No
Salary:
Salary Not disclosed
Salary Type:
Per Month
Total Vacancies:
2
Skills
analysisfacility managementcompanyexecutive secretaryclericalpressureenvironmentexecutiveresearchprovidingsupportmanagementproblem solvingoffice coordinationtime managementconferencescorrespondencedocumentsrecord keepingfilingoffice equipmentcoordinationtravel arrangementssecretaryexecutive supportcommunication skillsofficesoftwarecertificate in business administration or related

Description

We are Facility Management Company located in Abu Dhabi City looking to hire an executive secretary with exceptional administrative and clerical skills. Executive Secretary are expected to multi-task and work well under pressure in a fast-paced environment.

To ensure success, executive secretaries should be organized, have superb research skills and must be exceptional communicators with a keen interest in providing reliable and accurate support to executives and management while working with confidential information. Top candidates will possess incredible problem solving and office coordination skills, and exhibit excellent time management.
Executive Secretary Responsibilities:
  • Perform accurate research and analysis.
  • Coordinate arrangements, meetings and/or conferences as assigned.
  • Take dictation and write correspondence.
  • Compile, proofread and revise drafts of documents and reports.
  • Daily record keeping and filing of documents.
  • Prepare reports, Quotations and presentations and correspondence accurately and swiftly.
  • Working in CFM, SAP ARIBA
  • Create and organize information, and generate reference tools for easy use.
  • Answer and screen telephone calls, and respond to emails, messages and other correspondence.
  • Operate and maintain office equipment.
  • Manage busy calendar, meeting coordination and travel arrangements.
  • Professionally greet and receive guests and clients.
  • Ensure efficient and effective administrative information and assistance.
  • Executive Secretary Requirements:
  • Degree in business administration (desirable).
  • Certificate in business administration or related (essential).
  • 3 years of experience in an executive support role.
    • Methodical thinker with detailed research proficiencies.
    • Thorough understanding of clerical and secretarial principles.
    • Strong knowledge of databases and tracking systems.
    • Fantastic organizational skills and detail-oriented.
    • Ability to work under pressure and meet deadlines.
    • Brilliant written and verbal communication skills.
    • Proficient in Microsoft Office, and business communication software.

Job Specification

Omniyat Group (Recruiter) is in search of talented and motivated individuals for the post of Executive Secretary in the field of Administrative in one of their office located in Abu Dhabi - United Arab Emirates. The ideal candidate should have certificate in business administration qualification and atleast 6 years of experience. The position require analysis, facility management, company, executive secretary, clerical, pressure, environment, executive, research, providing, support, management, problem solving, office coordination, time management, conferences, correspondence, documents, record keeping, filing, office equipment, coordination, travel arrangements, secretary, executive support, communication skills, office, software, certificate in business administration or related mandatory skills. This is a Full-Time morning shift job.


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