We are looking for a Female Administrative Assistant / Secretary with the below requirements:
Bachelor’s Degree in Administration or Secretary field
Minimum of 3 years experience
With experience in “HR, DOCUMENT CONTROL, SALES, PURCHASE, INVENTORY, PAYROLL, and ADMIN”
Ability to work and perform with minimum supervision
Can work under pressure
Excellent Administrative and Customer Service Skills
Excellent English Speaking, Writing, and Reading Skills
Knowledgeable in using MS Office (Word, Excel, PowerPoint, etc.)
Have a presentable image (Professional Looking) Photo taken within the last 6 months to reflect your current appearance is required
Experience in handling certifications is an advantage such as ISO…etc.
Knowledge of Accounting is an advantage
Responsibilities (including but not limited to):
Perform full-time administrative support and smooth running of the Production Department under the provision of the Managing Director/CEO.
Perform secretarial works which include filing, typing, correspondence, and other general administrative works being assigned from time to time.
Will be in charge of maintaining office operations through receiving and distributing communications; collecting and mailing correspondence
Managing the reception area, telephone inquiries, call logs, and ensuring proper documentation and data entry. Determine which are priority matters and alert the administration and executive accordingly.
Support staff in assigned project-based work and contribute to team effort by accomplishing related results as needed
Plan and coordinate office activities and operations for professional conferences.
Manage calendars to schedule appointments (Book conference calls, rooms, couriers, hotels, etc.)
Arrange and coordinate meetings.
Prepares agenda and make arrangement for the staff or other meetings.
Make travel arrangements for staff.
To maintain and update all documents and keep them orderly complete and categorize for easy accessibility to specific records (electronic and manual).
Liaising suppliers and clients regarding inquiries, quotations, and payments and keeping customers informed of order status.
Assist in the preparation of regularly scheduled reports
Assist with the establishment, revision, and maintenance of office procedures and policies.
Maintains supplies by checking stock to determine inventory levels; anticipating requirements; preparing comparison sheets, placing and expediting orders; verifying receipts; stocking items; delivering supplies to workstations.
Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter funds.
Familiarity with office management procedures and basic accounting principles.
Perform other related work assigned from time to time.